*****  Please Note: This Conference is NOT open to the general public.  *****
To register as an attendee for the Additive Manufacturing Users Group (AMUG) Educational & Training Conference
you/your company must have direct ownership of an industrial additive manufacturing equipment; using it for professional applications.

AMUG Conference is NOT open to the general public.

AMUG Conference Registration Terms and Conditions – subject to change without notice

Additive Manufacturing Users Group (AMUG) Education and Training Conference (“AMUG Conference”) 2019 is scheduled to occur from March 31 – April 4, 2019, at the Hilton Chicago in Chicago, Illinois.  Additive Manufacturing Users Group, Inc. (“AMUG”) reserves the right, at its sole discretion, to change the site, hours or dates of the conference.  AMUG will attempt to notify sponsors, exhibitors and attendees of any such changes as far in advance as possible.

Registration Requirements

Attendee Registration

To register as an attendee for the AMUG Conference, you/your company must have direct ownership of industrial additive manufacturing equipment; using it for professional applications.  

Sponsor and Exhibitor Registration

Sponsors and exhibitors should have a direct relation to the additive manufacturing industry.  AMUG reserves the right to decline or cancel participation of sponsors and exhibitors should they not meet the needs of the AMUG community.

Conference Registration

2019 AMUG Conference registration will commence on October 1, 2018.  AMUG is a closed conference. The fee for AMUG Conference registration passes will be as follows:

Conference Registration Pass
Early-Bird Registration until January 5, 2019$895.00
Standard Registration until March 2, 2019$995.00
Late Registration after March 2, 2019$1495.00

Conference registration includes:

  • Keynote presentations
  • Technical sessions
  • Workshops and hands-on training
  • Technical competitions
  • Vendor breakouts
  • Training Lab sessions
  • AMUGexpo
  • Breakfast, Lunch, Dinner
  • Welcome reception
  • Off-site dinner
  • Conference registration does not include travel, transportation or hotel reservations.  Attendees, exhibitors and sponsors are responsible for all travel, transportation and hotel accommodations.  AMUG is unable to make hotel reservations on behalf of attendees, sponsors or exhibitors.

Sponsor/Exhibitor Registration

Sponsor and exhibitor registration for 2019 AMUG Conference will commence on October 1, 2018.  Sponsor and exhibitor registration is separate from Conference attendee registration. 

Exhibitor and Sponsor Registration Costs
Exhibitor-only$3,500.00
Bronze$1,000.00
Silver$2,500.00
Gold

Gold Plus

$7,500.00

$10,000.00

Platinum

Platinum Plus

$17,500.00

$20,000.00

Diamond$35,000.00

Details for exhibitor and sponsor packages can be found on their respective pages.

Registration Requirements

Submission of a registration is regarded as affirmation of your acceptance of the AMUG Conference Registration Terms and Conditions.

AMUG Conference Registration Terms and Conditions

The following Terms and Conditions set out the rules applicable to the AMUG Conference.  Participants shall be bound by these terms and conditions upon registering for the conference and are advised to read and understand these terms carefully before registering.

The conference is a global event open to owners and operators of industrial additive manufacturing equipment.  AMUG adheres to the United States of America Trade Restrictions, http://www.treasury.gov/resource-center/sanctions/Programs/Pages/Programs.aspx.

Registration for individuals and companies from countries classified as sanctioned will be declined.

Conference Language

Conference language is English.

Age Limitation

Attendees must be 21 years of age to attend the AMUG Conference and all related events including the Welcome Reception, AMUGexpo and the Off-site Event.  Requests for any exception to this term must be made in writing to AMUG Board, registrar@amug.com.

Admittance

In its sole discretion, without refund, AMUG reserve the right to refuse admittance to or expel from the AMUG Conference anyone that the AMUG Board determines is behaving in a manner that could be disruptive to the conference or any other attendee or is contrary to the best interests of AMUG.

If you are a non-U.S. citizen registering for the conference, please consult your country’s laws and regulations regarding attendance at a U.S. conference.  Citizens from countries on the U.S. Office of Foreign Assets (OFAC) embargoed may be restricted from attending or participating in the conference.  View the OFAC list at http://www.treasury.gov/resource-center/sanctions/Pages/default.aspx

Photo ID

A government, country/state, or company issued photo id is required to collect AMUG Conference credentials/badges.

Visa Requirements / Invitation Letter

It is your sole responsibility to take care of visa requirements.  If you require an entry visa, you must allow sufficient time for the visa application procedure. Your registration details might be shared with the immigration authorities to assist in the immigration process. However, AMUG Conference will not contact embassies and consulates on your behalf.

To receive an invitation letter for AMUG Conference, you must submit in writing a request for an invitation letter.  Include the following in your email:

  • First and Last Name
  • Company Name
  • Email Address
  • Passport Number (if required by your country)
  • Company Address
  • Purpose for attending AMUG Conference
  • Submit request to secretary@amug.com.

Credential/Badge Control

AMUG Conference is a closed event.  Name badges are required for admission.  Anyone without a proper badge will be escorted from the event.  AMUG Conference-issued credentials/badges are the sole property of the AMUG Conference Organizer and must be surrendered upon demand to AMUG Conference and/or AMUG Conference Organizer representatives. AMUG credentials must be prominently displayed while at the AMUG Conference or designated off-site activities.  False certification of an individual as an attendee or as an exhibitor’s representative, misuse of an exhibitor’s or sponsor’s badge, or any other method of device used to assist unauthorized personnel to gain admittance to the conference, exhibit floor, or AMUG activity will be just cause for expelling the exhibitor or sponsor and its representative(s) from the exhibit floor and/or banning them from future entrance into the conference.  The exhibitor, his/her employees and agents, and anyone claiming to be in the hall through the exhibitor, waives any rights or claims for damages arising out of the enforcement of this rule.

Substitution Policy

Substitutions, including those made on-site, are allowed. You may process your substitution either online or on-site:

Online substitutions may be made through the AMUG registration process, provided that the substituted individual is an employee of the same company as the original conference attendee registrant.  For assistance, email registrar@amug.com.

On-site substitutions are allowed with the written permission of the original attendee registrant and provided that the substituted individual is an employee of the same company as the original Conference Attendee registrant.   On-site ask for Kevin Zaras, AMUG Registrar; Leslie Frost, AMUG Secretary; or Vince Anewenter, AMUG Treasurer.

Payments

Conference Attendee:  If you are paying by check, please note that the check must be postmarked by the corresponding deadline date in order to receive stated pricing.  If you arrive on-site with a balance due, you will be required to pay the full on-site price.

SPEAKERS: AMUG is unable to compensate presenters and appreciate their participation and support.  AMUG and sponsor speakers are required to register as an attendee of the AMUG Conference at the applicable registration price.

EXHIBITORS:  Prices quoted include all items outlined in the AMUG Sponsor Prospectus.  Exhibitors receive two booth staff passes for the AMUGexpo, which does not grant access to the AMUG Conference session.  To participate in conference sessions, AMUG encourages individuals to register as a conference attendee.  Payment must be received in full at time of exhibitor registration to secure a booth at the AMUGexpo.

SPONSORS:  Prices quoted include all items outlined in the AMUG Sponsor Prospectus.  Sponsors may purchase additional Conference Attendee Passes, beyond their sponsorship allotment, at published rate.

Cancellation and Refund Policies

Conference Attendees and Exhibitor Staff

If circumstance, or policies in your organization change, and you can no longer attend AMUG Conference, you can cancel your attendee registration by notifying AMUG.

Following are the applicable deadlines for cancellations and refunds:

Notice of Cancellation is Received by AMUG.    Refund Amount
More than 4 weeks prior to conferenceFull refund less cancellation fee of 7% of the registration fee
4 weeks or less prior to conferenceNo refund

In lieu of cancellation, you can make a substitution of another individual until the start of the conference.  Please see the substitution policy for details.

If you have registered and paid for the conference but do not attend the conference, the registration fee will not be refunded.

Please remember that canceling your registration does not automatically cancel your hotel and travel arrangements. Individuals are responsible for canceling their own hotel and travel reservations.

The cancellation policy is for conference attendees only.  Exhibitors and sponsors, please refer to the AMUG Exhibitor/Sponsors Agreement for related cancellation policy.

EXHIBITOR PAYMENT. CANCELLATION and REFUND INFO:  To secure and select booth space at AMUGexpo, exhibitor is required to pay the full amount of the booth at the time of registration.

Exhibitor cancellation:  Should you need to cancel your participation in the AMUGexpo please contact AMUG immediately: treasurer@amug.com.  Should AMUG be able to find a replacement for the booth space, exhibitor will receive 50% reimbursement. Cancellations 6 weeks or less prior to the conference are considered non-refundable.

SPONSOR PAYMENT. CANCELLATION and REFUND INFO

Bronze and Silver Sponsorship: To secure a Bronze or Silver Sponsorship and initiate the AMUG marketing program, sponsors are required to pay in-full at time of registration. 

Bronze and Silver Sponsor cancellation:  Should you need to cancel your participation in AMUG Conference, please contact AMUG immediately: treasurer@amug.com. Cancellations up to 6 weeks prior to the conference will receive 50% reimbursement.  Cancellations 6 weeks or less prior to the conference are considered non-refundable.

Gold, Gold Plus, Platinum, Platinum Plus, or Diamond Sponsorship: To secure a Gold, Gold Plus, Platinum, Platinum Plus, or Diamond Sponsorship and initiate the AMUG marketing program, sponsors are required to submit a deposit of $7,500 at time of registration.  Sponsors that have paid their $7,500 deposit by Friday, November 9, 2018, will participate in the exhibit booth selection in December 2018 based on the AMUG Priority Selection Process (contact AMUG Vice President for more details).  Sponsors that do not confirm their participation in AMUG with a deposit prior to November 9, will forfeit the chance to participate in the AMUG Priority Selection Process, however they will be placed into the general exhibit booth selection process on a first-come, first-serve basis after all sponsors in the Priority Selection Process have made their selection.  Sponsor balance is due February 1, 2019. 

Gold, Gold Plus, Platinum, Platinum Plus, or Diamond Sponsor cancellation:  Should you need to cancel your participation at the AMUG Conference, please contact AMUG immediately: treasurer@amug.com.   Should AMUG be able to find a replacement for the booth space, or demo space, exhibitor will receive 50% reimbursement.  Cancellations 6 weeks or less prior to the conference are considered non-refundable.

Photography, Audio, and Video Recording

AMUG Conference is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organizations and other companies from photographing or recording, either audio or video, some conference activities. Third-party contractors must be registered with AMUG. Contact AMUG for more details. By attending the AMUG Conference, you grant AMUG a perpetual, world-wide, royalty-free right and permission to record, photograph, use and distribute your image, name, and voice in all forms and all media including, without limitation, photographs, electronic reproductions and transmission of images and audio files, webcasting, and any and all other uses on the Internet for any and all AMUG’s lawful purposes.

Badge Scanning

You may be asked to scan your badge either at exhibit booths and/or session rooms, but please note scanning of your badge is optional.  When your badge is scanned by exhibitors and/or sponsors during AMUG Conference, you are opting-in to receiving communications from that entity. You will be subject to their communications and privacy policy and must opt-out with them directly.

Drones

The use of drones/Unmanned Aircrafts (“UAV”) is strictly prohibited at all times throughout the entire venue and the adjacent areas outside of the venue.  UAV’s are devices that are used or intended to be used for flight in the air with no onboard pilot (either controlled manually or through an autopilot using a data link to connect the pilot to the UAV).

Soliciting in the AMUGexpo

Suitcasing or outboarding is prohibited at AMUG Conference.  AMUG Conference Organizer reserves the right to escort any individual from AMUG Conference who is reported to be soliciting in the exposition and who is not a AMUG Conference sponsor or exhibitor.  AMUG Conference Organizer encourages attendees to support the paid sponsors and exhibitors who, in turn, are supporting the industry.  AMUG Conference Organizer also encourages you not to listen to a sales pitch from a non-sponsor or exhibitor.

Booth Space

Booth space selection is anticipated to take place in early December 2018.  Sponsors/exhibitor will be eligible to select a booth based on their placement in the booth selection queue, which is based in part on the dates of registration and payment receipt plus any other criteria as determined solely by AMUG (AMUG Priority Selection Process – contact AMUG Vice President for details.)

Sub-Leasing

SUB-LEASING – EXHIBITOR/SPONSORSHIP SHARING: No Sponsor/Exhibitor shall reassign, sublet, or share the whole or any part of the exhibitor or sponsorship space allotted to the contracting firm.

Sponsor and Exhibitor Conduct

Sponsor/exhibitor shall conduct its participation at the AMUG Conference in a professional manner so as not to be objectionable to AMUG, other sponsors or exhibitors, or the attendees. AMUG reserves the right to restrict or prohibit exhibits or content which, because of noise, method of operation, content, or any other reason, are objectionable or otherwise detract from or are out of keeping with the character of the AMUG Conference as a whole. AMUG may prohibit installation or request removal or discontinuance of any exhibit or promotion that, if continued, deviates substantially from the design and description approved in advance by AMUG. AMUG and the venue reserve the right to close, remove or require changes in any exhibit or to remove any of sponsor/exhibitor’s personnel, agents, representatives, independent contractors, invitees or guests who are deemed detrimental to AMUG, the AMUG Conference, other sponsors, the venue, or the attendees.

The distribution of samples, souvenirs, and publications, etc. may be conducted by the exhibitor/sponsor. The exhibitor/sponsor shall conduct and operate its participation (if a physical element exists) so as not to annoy, endanger or interfere with the rights of other exhibitors, sponsors and attendees. Any practice resulting in complaints from any other exhibitor, sponsor or any attendee, who in the opinion of AMUG interferes with the rights others or exposes them to annoyance or danger, may be prohibited by AMUG.

Use of Event/Booth Space

Sponsor/exhibitor shall not assign, lend, or share sponsor/exhibitor’s event space. Sponsor/exhibitor shall not promote any other person or entity, or any products other than sponsor/exhibitor’s, without AMUG’s prior written consent. “Promote” includes signage, products, demos, presentations, giveaways, and any other marketing pieces. Sponsor/exhibitor must confine all demonstrations, promotional activities, and representatives to sponsor/exhibitor’s predesignated space. No signs, literature, collateral, equipment, furniture, or promotional items may be placed, distributed or posted outside of the sponsor/exhibitor’s designated space without prior written approval from AMUG.

Liability

Sponsors/exhibitors assume entire responsibility and agree to protect, indemnify, defend and hold AMUG, the AMUG Conference facility, and their respective employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines, and attorney fees arising out of or caused by an exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence or intentional acts or omissions of AMUG or the AMUG Conference facility, their respective employees or agents. AMUG does not maintain insurance covering an exhibitor’s property. It is the sole responsibility of the exhibitor to obtain the appropriate amount and type of insurance to cover their property, agents or employees from theft, damage by fire, accident or any other cause. AMUG will not be responsible for any injury that may occur at exhibits or to an exhibitor’s employees, or for the loss of, or damage to, any materials from any cause whatsoever, whether in transit, or during the AMUG Conference, regardless of whether AMUG furnishes attendants, guards or night watchpersons.  The terms of this provision shall survive the termination or expiration of this Agreement.

No Endorsement

Sponsor/exhibitor will not state or imply that its products or services are endorsed by AMUG and no approval by AMUG or any of its staff or volunteers of any sponsor’s content or participation in the AMUG Conference will be deemed an endorsement.

Social Functions

Sponsors/exhibitors may not sponsor group social functions during any time there is a scheduled AMUG activity. Sponsors/exhibitors must obtain prior approval of AMUG Conference management for any intended group functions.

Compliance with Laws

Sponsors/exhibitors shall bear responsibility for compliance with any and all local, city, state and federal safety, fire and health laws, ordinances and regulations, including the policies of the AMUG Conference facility regarding the installation, dismantle and operation of the exhibit. Exhibitors selling items from their booth should obtain any necessary city and/or state permits.

Privacy Statement

For information about our privacy policy, see AMUG Privacy Policy, found on the AMUG website. www.amug.com.

Copyright

The presentations, handouts and other related materials (“Materials”) which are part of the AMUG Conference are the copyrighted intellectual property of the owner and no use of such materials may be used in any way without the prior written consent of the copyright owner.

Disclaimer

The views expressed by any conference attendee, speaker, exhibitor or sponsor are not necessarily those of AMUG.  As such, AMUG shall not be held liable for any claims relating to such views. All conference attendees, speakers, exhibitors and sponsors are solely responsible for the content of any and all individual or corporation presentations, marketing collateral, advertising and online Web content.

Service as an Invited Speaker

If you agree to speak at AMUG Conference, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete either a release agreement or copyright form prior to their presentation.

We will never share your payment information with other event attendees.

Nondiscrimination Policy

AMUG prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Cancellation or Postponement of Event and or Initiative Outlined in Sponsorship Contract

In the event that the premises in which the event or outlined sponsorship initiative is or is to be conducted shall become, in the sole discretion of AMUG, unfit for occupancy, or in the event the holding of the event and or sponsorship initiative or the performance of AMUG under the contract (of which these Rules and Regulations are a part) are substantially or materially inferred with by virtue of any cause or causes not reasonably within the control of AMUG, said contract and/or event or initiative (or any part thereof) may be terminated by AMUG. AMUG shall not be responsible for delays, damage, loss, increased costs or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of AMUG. If AMUG terminates said contract (or any part thereof) as aforesaid, then AMUG may retain such part of a sponsor fee as shall be required to recompense it for expenses incurred (including an assessed value of all AMUG promotion through its website, social media and advertising) up to the time such contingency shall have occurred, and there shall be no further liability on the part of either party. For purposes hereof, the phrase “cause or causes not reasonably within the control of AMUG” shall include, but shall not be limited to, fire; casualty; flood; epidemic; earthquake; explosion or accident; blockade embargo; inclement weather; government restraints; restraints or orders of civil defense or military authorities; acts of public enemy; riot or civil disturbance; strike; lockout, boycott or other labor disturbance; inability to secure sufficient labor; technical or other personnel failure; impairment or lack of adequate transportation facilities; inability to obtain, condemnation, requisition or commandeering of necessary supplies or equipment; local, state or federal laws, ordinances, rules orders, decrees, or regulations whether legislative, executive or judicial, and whether constitutional or unconstitutional; or Act of God.

Terms and Conditions Interpretations and Changes

AMUG Conference management reserves the right to interpret, change or modify these terms and conditions as deemed appropriate to improve the AMUG Conference. Any violations may impact an individual’s ability to participate in or to exhibit in future AMUG Conferences.