Nomination and Election Timeline

 

AMUG Board of Directors – Timeline for 2026 Special Election to Fill Position of President
ACTION	DATE
Candidate Submission of Interest and Self-Nomination forms open	April 13, 2026
Nominating Committee interviews and vets candidates	On-going process until nomination period closes
Submission of Interest form closes for candidates	May 11, 2026
Self-Nomination form closes for candidates	May 15, 2026
Nominating Committee submits candidates to Board of Directors	May 18, 2026
Board of Directors reviews candidates – Acceptance notices sent to approved candidates – Rejected notices sent to unapproved candidates(Nominating Committee sends a notice to all Board of Directors-approved candidates requesting acceptance of moving forward, this acceptance must be made in writing to the Nominating Committee within one week. The Nominating Committee sends notice to all Board of Directors-rejected candidates.)	May 22, 2026
Candidates confirm acceptance to be on ballot Candidate accepts moving forward in the process (7 days from notification email). Should the candidate not accept in writing, the nomination will be pulled from the process.	May 29, 2026
Candidate profile posted to mobile app and online planner. Notice of candidates sent to members in good standing.	June 1, 2026
Special Election to fill the position of President opens (Election will open at 8:00 AM EDT).	June 15, 2026
Special Election to fill the position of President closes (Election will close 11:59 PM EDT).	June 20, 2026
Election Results Tabulated and Audited (Election results are automatically tabulated through the electronic voting application. All results are audited by an outside organization and the AMUG attorney).	June 22, 2026
Election Results Recorded (Once the election results have been reviewed and authenticated by the AMUG attorney, the results are reviewed and provided to the AMUG Corporate Secretary for recording and announcement to the AMUG members).	June 22, 2026
Announcement of Election Results Nominating Committee Chair announces the election results electronically to AMUG members.	June 23, 2026
Board of Directors begins term	July 1, 2026

Call for Candidates and Nomination Process

All candidates must meet the following eligibility requirements to be considered for a position on the AMUG Board of Directors.

Must be an individual AMUG member in good standing.

An individual AMUG member in good standing is defined by the AMUG Bylaws as an individual that meets the terms of the qualification of members and paid the annual dues that consist of the fee charged for the annual users group conference.

Must possess all necessary qualifications as outlined in the Director’s job description.

To apply for an open position on the AMUG Board of Directors, review the Board of Directors job descriptions. The AMUG Nominating Committee will review and evaluate all applications and interview applicants.

Must be prepared to participate as an active Director on the AMUG Board on a variety of levels.

• • Interest and active participation in AMUG strategic direction, as well as policy formation, finance and administration, and matters regarding AMUG with the AM community. As a predominantly volunteer-based organization, AMUG relies on individuals who can be active participants with the backing and support of their organization to provide the time and capabilities needed for the Board of Directors positions. These positions are non-compensated.
  • Participation in all meetings of the Board of Directors. Calls last up to an hour, typically twice a month.
  • Participation in all committee meetings related to the board position. Calls last up to an hour.
  • Active management and participation on committees assigned by the Board to the Director.
  • It is important to note that there may be times when “after-hours” time commitments, such as evenings and/or weekends, are required.
  • Participation in the New Board Member Orientation at the annual meeting of the Board of Directors (July of the initial term).
  • Participation requires at least daily monitoring of email discussions, phone calls, and preparation for and participation in Board of Directors meetings and committee calls.
  • Active participation and representation as a member of the Board of Directors at the annual AMUG Conference.

Nomination and Vetting Process

All candidates interested in running for a position for the Board of Directors are required to complete the Submission of Interest online form.  After submitting this form, candidates will be invited to an interview with the Nominating Committee to discuss the responsibilities and time commitments of the position. Qualified candidates will then be asked to complete a Self-Nomination form.

All candidates must be vetted by the Nominating Committee and approved by the AMUG Board of Directors before the election process opens.

Election of Board of Directors

AMUG members elect the following:

• President
• Vice President
• Secretary
• Director, Education & Conference
• Director, Marketing & Events
• Director, Membership
• Director, Sponsors and Exhibitors

The ballot for these positions is comprised of qualified candidates issued by the AMUG Nominating Committee and approved through the AMUG Board of Directors slate process. The President, after completing their term, automatically succeeds to the office of Immediate Past President.

The election of the Board of Directors is conducted electronically through the AMUG mobile app at the annual AMUG Conference. Paper ballots are available to members who are unable to vote electronically. The ballot issued to AMUG members shall identify each candidate, the position they are seeking for election, their biography, and current AM employment.

Each Board of Directors position is filled by the AMUG member who is the one (1) nominee receiving the greatest number of votes cast in each position up for election.

Candidates must inform the AMUG Nominating Committee of any employment changes occurring prior to and during the election period. If the candidate changes employers and does not inform the AMUG Nominating Committee, the candidate shall become ineligible for the election. Once elected, any changes in employment status must be communicated within 30 days.

Election Principles

Fairness: All AMUG members have equal opportunity to seek elected positions on the AMUG Board of Directors.

Equity: All nominees are provided with equal access to the electorate. The electorate should be provided with comparable information on all nominees.

Affordability: AMUG organization has implemented a “No Campaigning” policy to provide a fair, equitable, affordable, engaging, and sustainable election process. The “No Campaigning” policy prohibits individuals from using money to promote their interest in an AMUG Board of Director position.

Engagement: Communication with the electorate about the election process and the candidates should arouse interest in AMUG affairs and foster optimum voting. AMUG Board of Directors will provide all communications regarding the candidates as well as opportunities for the AMUG members to meet and engage with the candidates at the AMUG Conference.

Sustainability: The election process should be designed to meet current goals and resource needs without compromising future goals and resource needs.

No Campaigning Policy

During an AMUG Board election, AMUG members select candidates based on both personal knowledge of the candidates and the information submitted through the self-nomination online form. To adhere to the AMUG Election Principles, there is a “No Campaigning” stipulation.

“Campaigning” is any sort of activity whereby you encourage AMUG members to vote for a particular candidate during the AMUG elections. This includes but is not limited to the following activities:

Prohibited Activities:

The following activities are prohibited because neither AMUG nor its sponsors, partners, or members should appear to endorse any candidate for election.

• Candidates may not use AMUG membership or contact lists for any type of vote solicitation.
• Candidates may not distribute printed flyers or other material at the AMUG Conference or AMUG affiliated meetings, special interest groups, or gatherings.
• Candidates may not post “endorsements” or other campaign-related material on websites or social media channels.
• Candidates may not post promotional messages to any AMUG social media channels either in the body of the message or in the signature line.
• Candidates may not use members, sponsors, exhibitors, or third parties to promote their nomination for a position on the Board of Directors.
• Members, sponsors, exhibitors, and third parties are prohibited from promoting a candidate for a position on the Board of Directors.

Candidates found violating this policy will be disqualified from the election. The AMUG Governance Committee will serve as the final arbiter of this policy.

If you have any questions about these rules, please contact the AMUG Nominating Committee at nomcom@amug.com.